Project Officer – International Organization for Migration

Position Title : Project Officer (NFI Operations)

Duty Station : Gaziantep, Turkey

Classification : Professional Staff, Grade P3

Type of Appointment : Special short-term graded, six months

Estimated Start Date : As soon as possible

Closing Date : 30 November 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  1. Internal candidates
  2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The conflict and violence in Syria has continued to create surges of people crossing the borders from Syria into neighbouring countries. The number of Syrians registered or awaiting registration in host countries has surpassed 4 million and 6.2 million have been displaced inside Syria. Host governments and humanitarian actors, including IOM, are providing relief assistance and protection to this extremely vulnerable population living with host families and in increasingly crowded camps and settlements. The combination of an extremely large displaced population and the accelerating rate of new arrivals is posing a growing challenge to reception communities’ capacity and host government’s response mechanisms.

The International Organization for Migration (IOM) supports the implementation of the Whole-of-Syria approach in the framework of the United Nations Security Council (UNSC) 2165 passed on Monday 14 July 2014, authorizing the UN/IOM to initiate cross-border emergency operations from neighbouring countries. IOM Turkey works with Camp Coordination and Camp Management (CCCM), Shelter/NFI Working Groups, International Non-Governmental Organisations (INGOs), Turkish Government Authorities and Syrian partners on identifying vulnerable displaced populations inside Syria, procuring required Non-Food Items (NFIs), organising transportation across the border and distributing the items to Syrian people in need. IOM has expanded its programming into other sectors including supporting local authorities and logistics cluster to expand the operational capacity of border crossing points.

Under the overall supervision of the Head of Sub-Office (ESEM Region) in Gaziantep, and the direct supervision of the Senior Programme Coordinator (Cross-Border), the successful candidate will be responsible for the management and coordination of IOM Gaziantep’s emergency Shelter/NFI distributions through implementing partners in the northern regions of Syria.

Core Functions / Responsibilities:

  1. Coordinate and manage IOM Cross Border NFI emergency operations including regular NFI programming (including cash-based interventions), emergency rapid response mechanisms, and winterization activities by backstopping operational, administrative and technical components in line with IOM policies, procedures, and donor requirements.
  2. Supervise the NFI/Operations team which consists of international and national staff members, ensuring that the operational capacity of the emergency operations team is enhanced through deployment of necessary human resources, setting up operational and data management systems, and facilitating internal and external partnerships.
  3. Work together with Monitoring and Evaluation (M&E) units to ensure and strengthen the conduct of appropriate need assessments, beneficiary selection/targeting, registration, verification, distribution, reporting and documentation and other related implementation activities.
  4. Ensure that accurate trackers and logs are maintained of all items procured, prepositioned, transshipped, and distributed. Ensure that dates, locations, number and type of items, number of targeted beneficiaries, and any other relevant data is precisely tracked and always up-to-date.
  5. Ensure that proper legal and financial documents are signed and submitted by the implementing partners and coordinate with the Compliance Unit and the Office of Legal Affairs (LEG) department for the service agreement, compliance units for financial reviews and finance for the processing of payments.
  6. Represent IOM in relevant clusters (e.g. S/NFI, Logistics) and participate in Strategic Advisory Groups and other technical working groups.
  7. Prepare and/or support the preparation of concept notes, project proposal, donor project reports, communication materials and documentation needed in coordination with the project development units.
  8. Manage and coordinate Shelter/NFI pipeline requests from the S/NFI cluster and/or donor pre-selected partners, and coordinate transshipment requests other IOM Turkey programme units to support the transshipment of needed items from Turkey to Syria. Ensure the dispatch of shelter/NFI stock in coordination with logistics clusters, border authorities, implementing partners and IOM procurement, logistics, transport, warehouse while ensuring completion, accurate record keeping, and follow up on issues.
  9. Support procurement processes by providing relevant documentation, advice and pipeline projections for shelter/NFI in coordination with IOM procurement and logistics team and ensure the monitoring of stock levels against the prepositioning plan and the maintenance of adequate levels in the IOM Gaziantep warehouse.
  10. Oversee regular deployments at the border to manage the transshipment activities at UN designated hubs and assess the transportation movements, address immediate issues to ensure that the distribution activities inside Syria are carried out according to plan.
  11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Management, Supply Chain Management, Business Administration, Engineering, International Economics, International Development Studies or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Relevant work experience including at least five years of field experience in operations, emergency humanitarian response work, including support to displaced populations and/or project management;

• Experience with humanitarian organizations and in supply chain management is an advantage;

• Experience working in the region is an advantage;

• Experience in emergency Humanitarian response back;

• Proven experience in NFI and operations;

• Proven extensive project management experience;

• Proven experience in handling Cash-Based Interventions (or CBI) programme;

• Proven experience in data management including but not limited to tracking and reporting on large volume of procurements, shipments etc;

• Proven experience working in a remote management;

• Proven experience in managing effectively a large team.

Skills

• Knowledge in inventory software/applications is desired.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Previous applicants do not need to re-apply.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are

nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 30 November 2021 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:

From 24.11.2021 to 30.11.2021

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Requisition: SVN 2021 237 Project Officer (NFI Operations) (P3) Gaziantep, Turkey (57213449) Released

Posting: Posting NC57213450 (57213450) Released

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