Supply Chain Officer – Population Services International

Below is the summary of the specific Roles:

Warehousing:

· Review or update supply chain practices in accordance with new or changing environmental policies, standards, regulations, or laws.

· Select transportation routes to maximize economy by combining shipments or consolidating warehousing and distribution.

· Monitor supplier performance to assess ability to meet quality and delivery requirements.

· Manage the administrative inventory management documents as per PSI Nigeria policy.

· Manage and document the receipt, handling, storage, release and reporting of goods through PSI Nigeria warehouse(s).

· Collaborate with other departments, such as procurement, program, and sales, to review the supply plan and ensure warehouse space availability for inbound commodities.

· Advise the Operations Manager of potential inventory expiry

· Ensure the maintenance of warehouse building(s), fittings and equipment, ensuring clear safety procedures.

· Manage the loading/unloading procedures using casual laborers in the warehouse, stacking and turnover (FIFO) procedures.

· Advise the Operations Manager of warehouse-specific issues or improvements

· Manage the warehouse facility ensuring good order, tidiness, access to stock and adequate space for receiving, packing and dispatching stock per PSI Global Warehousing Policy

· In collaboration with the Program leads, the Supply Chain Officer will be responsible for quality stock control, proper storage and release of stock.

· Ensure safety of PSI Nigeria commodities and supplies.

· Receive completed warehouse requisition request forms and prepare the items for dispatch/release.

· Ensure goods, equipment are signed for when issued from the warehouse.

· Prepare a monthly report for PSI inventory and share with the responsible department for the needed action.

· On a monthly basis, work with the Supply Chain Manager to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.

· Conduct routine inventory inspection and submit report to the Operations Manager in a timely manner.

· Strategic management and oversight of the supply chain activities in PSI Nigeria

Goods Receipts and Distribution:

· Receipt of all PSI Nigeria goods and commodities into the warehouse.

· Keep an accurate and up-to-date record of the store contents, and inbound and outbound of goods in the warehouse register or stock cards.

· Responsible for arranging and overseeing the transportation of goods in accordance with PSI Nigeria procedures.

· Prioritize dispatch needs in conjunction with program, packaging of stock inventory for distribution per distribution order.

· Supervise truck loading and documentation follow up.

Sales:

· Organize monthly inventory site reconciliation meeting between sales and finance teams

· Suggest to sales, key sales indicators and provision of market intelligence for improvement of social franchise activities

· Development of reconciliation templates for inventory site commodity tracking

Finance:

· Prepare monthly inventory valuation summary for use in Field Finance package report from QBE accounting software

· Input item receipt for products and services procured by PSI Nigeria into QBE accounting software

· Upload of monthly amortizations and item receipt documents into PSI Nigeria scan and attach SharePoint pages

Asset Management:

· Advise the Operations Manager of asset-specific issues or improvements

· Update as per PSI Global requirements, the Asset register, Asset inventory list and store inventory list and produce monthly reports.

· Manage the security of PSI Nigeria assets.

· Receive completed asset request forms and prepare the assets for issuance.

· Ensure assets are signed for received on the Equipment issue and receipt form

· On a monthly basis, work with the Supply Chain Manager to reconcile the asset register and Asset tracking sheet and equipment issuance forms.

· Update the asset register regularly.

· Conduct routine asset inspection and submit report to the Operations Manager in a timely manner.

· Keep an accurate and up-to-date record of all PSI Nigeria asset

· Any other duties as may be assigned by the supervisor

What are we looking for?

· A Degree in Logistics, Administration, Procurement, or related field.

· At least 2 year working experience in Supply Chain and logistics

· Fluency in English with excellent writing and speaking skills required.

· Good initiative and ability to work with limited supervision

· Ability to pay attention to detail

· Advanced knowledge of Excel and good overall Microsoft skills with ability to use spreadsheets, databases and other IT programmes

· Ability to remain calm under pressure and make decisions quickly

· Ability to work in an organized and systematic manner

· An excellent team player

· Complex problem solving

· Good time management skills and ability to prioritize

· Good business ethics

· Knowledgeable in the use of ERP systems (QuickBooks Enterprise)

The candidate we hire will embody PSI’s corporate values:

· Measurement: You use hard evidence to make decisions and guide your work. You set clear goalposts in advance and explain clearly if you need to move them.

· Pragmatism: You will strive to deliver the best possible result with the resources available. You will not be paralyzed by a need to make things perfect.

· Honesty: You own your mistakes and are open about your shortcomings – it is the only way you will learn and improve.

· Collaboration: You will quickly establish a mental map of whom you can rely on for what, on your team, at headquarters, and in our country offices – if you try to do it all yourself, you will not succeed.

· Trust: You accept limits to your sphere of control and give colleagues the benefit of the doubt.

· Commitment: You are in it for the long-haul and want to grow with the organization, just like PSI serves its consumers and partners with host-country governments through thick and thin.

How to apply

All interested and qualified candidates should send their comprehensive resume with a cover letter as ONE PDF/Word document to the e-mail addresses careers@psinigeria.org.ng and bopsmanager@psinigeria.org using the position title and location as the subject of the e-mail.

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